Virginia Commercial Mail Receiving Agency (CMRA)

As a Virginia registered agent service and USPS-certified Commercial Mail Receiving Agency (CMRA), Virginia Registered Office supports all aspects of your business from day one. We provide secure mail handling, a real Virginia street address, and added privacy by keeping your home address off public records.

Get the best privacy protection for your personal information when you combine our Virginia registered agent service with one of our Mail Scanning or Virtual Office mail options.

What is a CMRA?

A Commercial Mail Receiving Agency (CMRA) is a private mail-handling service approved by the US Postal Service to accept mail on your behalf. Instead of using your home or business address, your mail is sent to our secure, physical Virginia street address. At Virginia Registered Office, we scan and upload images of your mail to your secure online account the same day it is received. This provides the ultimate convenience of viewing your mail anytime, anywhere.

All CMRA providers must collect USPS Form 1583 from every client. This required verification confirms your identity and adds an extra layer of security and accountability. It helps protect your mail from loss, mishandling, and fraud. It means you can trust that your mail is handled safely and professionally by a federally authorized CMRA service.

Why should I use a CMRA address in Virginia?

A Virginia CMRA is more than a mailing address, it’s a simple way to protect your privacy, present a professional image, and manage your mail from anywhere. When you sign up, you get real, practical benefits designed for Virginia business owners:

• Privacy & Professional Image: Keep your home address off public records while using a real Virginia business street address that builds trust and credibility.
• Secure Mail Handling: Your mail is delivered to our Richmond, VA location and handled carefully by trained, authorized personnel.
• Anytime Online Access: We scan your mail and upload it to your secure account, so you can view it anytime from your phone or computer.
• Flexible Plans: Choose a mail scanning or Virtual Office option that fits your business needs and your budget.

Our Virginia CMRA service gives you a safer, easier way to manage business mail while keeping your personal information private. It’s a small upgrade that makes running a business more convenient and secure.

Registered Agent address vs. CMRA: Are they the same service?

A Virginia Registered Agent and a Virginia CMRA serve two separate purposes for your business, each with its own important role.

Virginia Registered Agent

• Required by Virginia law for every LLC and corporation
• Listed on state formation documents to receive official state notices and legal service of process
• Must maintain a physical Virginia street address and be available during normal business hours to receive mail in person

Virginia CMRA Service

• A private mail-receiving and business address service for everyday business and personal mail
• Helps protect your privacy while providing a professional Virginia street address for your business
• Does not replace or fulfill the legal responsibilities of a registered agent

With Virginia Registered Office, you don’t have to choose between the two. Our licensed Virginia Registered Agent service and USPS-certified CMRA work together to keep your business compliant while giving you secure, professional mail handling. You can manage both these services and more in one convenient online account.

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CMRA Service: How it Works

At Virginia Registered Office, we hold our Virginia CMRA mail service to the same high standards as our registered agent service. Your mail is handled with care, processed accurately, and delivered through a secure system that’s easy to use. Here’s how it works:

• Use Our Virginia Business Address: Send your business or personal envelope mail (no packages) to our real Virginia street address using your assigned suite number. This means you no longer have to use your home address for your mail.
• View Mail on Your Schedule: We open, scan, and upload your mail to your secure online account the same day it’s received. When you get our “new mail” email alert, just login to your account and view your mail on your time, from anywhere.
• Only the Mail That Matters: We’ll never upload the junk, only the good stuff. Junk mail is filtered out, so your account stays organized and clutter-free.
• Forward Originals When Needed: Original mail is securely stored for 50 days. So, if you ever need the original copy of your mail, just send us a “mail request” inside your online account. We’ll ship it to any address you choose for a small postage and handling fee.

Note: For security reasons, in-person mail pickup is not available. Mail can be physically forwarded upon request for an additional fee. We also cannot accept or hold packages, those will need to be shipped directly to you.

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How to Sign Up for CMRA Service

We’ve made every effort to make the signup process as quick and easy as possible:

1. Pick one of the three plans below to add to our Virginia registered agent service:

2. Login to your secure online account to complete USPS Form 1583

Once you’ve completed the initial service enrollment, you’ll be directed to your private online account to complete Form 1583. We have highlighted the areas of the form you will need to complete, so there’s no guesswork. If you have any questions or need help with the form, our expert team is available by phone or email.

Once the form is submitted, we’ll handle the verification process. Our in-house authentication system makes the sign-up process easy, fast, and completely paperless for you.

3. Check your email for our “new mail” notices

You will receive an email when the Form 1583 is successfully processed. Once that is done, you can start using our address with your assigned suite number for all your mail. We’ll also send you an email when new mail is uploaded to your account, so you never have to guess if new mail has arrived. Simply login to your account from your phone or computer to view, download, or print your mail at your convenience.

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All About USPS Form 1583

Form 1583 asks for your:

• full name
• residential street address
• copy of photo I.D.
• proof of address
• digital signature.

Filling out Form 1583 in your online account is quick and easy. Here is all the information you need:

What forms of photo ID are accepted on Form 1583?

What forms of I.D. are not accepted?

What is accepted as proof of address on Form 1583?

• U.S. State/Territory/Tribal Driver’s or Nondriver’s ID Card (if not already used for your photo ID)
• Deed of Trust
• Current lease document
• Mortgage documentation
• Home or vehicle insurance policy
• Vehicle registration card
• Voter registration card

Why is Form 1583 required?

Form 1583 is required to make sure that only authorized CMRAs are operating within the state of Virginia. This protects you from dealing with disreputable mail service companies that might be scamming their clients and selling their information.

Who has access to the information on my Form 1583?

Only the CMRA and the USPS have access to the information on your Form 1583. This information is kept private and unavailable to the public.

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Benefits of Our Viginia CMRA Service

Here are the key benefits of choosing a Virginia CMRA service from Virginia Registered Office:

• Privacy Protection: Keep your personal address off public records and protect your private information with a secure Virginia mailing address.
• Secure Mail Handling: All incoming business mail is received, organized, and managed only by our authorized staff. Your mail is never outsourced or handled by third parties.
• Professional Business Address: Use a real Virginia street address instead of a home address or PO Box to boost credibility and build trust with customers, banks, and vedors.
• Address Stability: Because we own our building, you get a dependable, long-term Virginia mailing address that won’t change due to expired leases or relocations.
• Convenient Mail Access: Your mail is managed in one secure location. Junk mail is filtered out, and important mail is available anytime through your phone or computer.

Protect your privacy, enjoy secure mail handling, and present a professional Virginia business identity with a USPS-certified CMRA address. Contact Virginia Registered Office today to set up your Virginia business address and choose the mail service that fits your growing company.

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Virginia CMRA FAQs

Do I have to submit the Form 1583 to get Registered Agent Service?

No, hiring us as your Virginia registered agent does not require the Form 1583. As a state certified registered agent, we are qualified to receive state business notices and legal mail on behalf of you and your business. That’s part of being a registered agent. However, if you hire us for extra mail receiving services for all your mail, like our Virtual Office or Digital Mail Scanning service, this does require the Form 1583.

Do I need to get Form 1583 notarized?

CMRAs are allowed to verify a 1583 in place of the notary requirement, so we’ll handle the authentication of your form to make the sign up process super easy for you.

Can I use one Form 1583 for more than one business?

No, you will need to submit a Form 1583 for each business or individual using CMRA services.

Does a CMRA service accept mail from all mail services?

Yes! A CMRA service can accept mail from USPS, UPS, DHL, FedEx, and more!

Can I use a CMRA if I don’t live in the USA and I’m not a US citizen?

Yes, non-US citizens who do not live in the USA can still use a CMRA, as long as the ID and proof of address requirements are met (see above). Non-US addresses are perfectly acceptable.

Can I use the same document for both ID and proof of address?

No, you will need to provide a picture ID and a separate document for proof of address.

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